The Business Case For Space And Workplace Management Software

Access this research

Access all Smart Buildings content with a strategic subscription or buy this single report

Buy Subscription

Need help or have a question about this report? Contact us for assistance

Executive Summary

Over 90% of real estate and facilities executives Verdantix interviewed in its 2018 global survey consider maximizing space utilization an important part of their real estate strategy. This report provides executives with a framework to develop a comprehensive, numbers-driven business case to support a space and workplace management software investment pitch. The analysis shows a business case that is almost too good to be true, with multi-million-dollar savings available for reasonable levels of investment. However there are pitfalls such as underestimating the cost of change management activities. This report lays out the key activities needed to achieve a successful deployment, the financial benefits on offer and the risks to watch out for when pitching to budget holders. We conclude by applying the framework to two specific scenarios for a hypothetical insurance firm.

Table of contents

Workplace Management Software Helps Rationalize Expensive Portfolios And Attract Talent
A Desire For Software Solutions Stems From Broader Business Planning Objectives

How To Structure The Business Case For Space And Workplace Management Software
Map Out A Phased Implementation To Take Account Of Lease- And Staff-Dependent Factors
Estimate The Investments In Technology And Staff Time Needed To Execute A Programme
Estimate Operational Savings From Optimizing Real Estate And Workplace Management Processes
The Biggest Risk Is Underestimating The Change Management Costs

The Typical Business Case For Better Space Management Is Almost Too Good To Be True
A Waste Reduction Approach Leads To High Returns For A Low Level Of Disruption
Moving To Agile Offices Generates The Biggest Savings But Requires A Full Change Management Plan
Identifying Spare Capacity To Onboard New Staff Is The Most Common Scenario

Table of figures

Figure 1. Five Steps To Create A Numbers-Driven Business Case For Space And Workplace Management Software
Figure 2. The Financial Benefits Of A Space And Workplace Management Software Deployment
Figure 3. ABC Insurance Hypothetical Workplace And Portfolio Characteristics
Figure 4. Waste Reduction Plan For A $2 Billion Global Insurance Firm
Figure 5. Going Agile Plan For A $2 Billion Global Insurance Firm

About the authors

Ibrahim Yate

Senior Analyst

Ibrahim is a Senior Analyst in the Verdantix Smart Buildings practice, which he joined in 2016. His current agenda covers innovation in software and hardware solutions for space management, workplace management, and workplace systems integration. Ibrahim holds an MSc from Imperial College London and MA from Cambridge University.

Rodolphe d’Arjuzon

MD and Global Head of Research
Rodolphe co-founded Verdantix in 2008 and directs the firm’s research strategy across all practice areas. Rodolphe has over 20 years of experience in technology research and strategy consulting. He previously worked for Barclays Bank and L.E.K. Consulting. Rodolphe holds a PhD in Physics from the University of Cambridge.

Related Reports

Not a Verdantix client yet?

Register with Verdantix for authoritative data, analysis and advice to allow your business to succeed.